Privacy and Cookie Policy

Effective date: 06/10/2025

1. Introduction
This Privacy and Cookie Policy explains how we collect, use, store and protect personal information when you submit an awards nomination or use the ‘Contact the High Sherriff’ form through our website. It also outlines how we use cookies, including third party services such as Google reCAPTCHA.
By using our website, you agree to the terms of this policy.
2. Information We Collect
When you use our online forms, we may collect the following information:
• Your name and contact details
• Nominee’s name and relevant details (as provided in the form)
• Any supporting documentation or statements including the nomination
• Event details where you have asked the High Sherriff to attend
We do not collect any unnecessary personal data or use the information for purposes unrelated to the nomination or event process.
3. How We Use Your Information
We use the information to:
• Process and evaluate award nominations
• Contact nominators or nominees if further information is required
• Administer the awards program and communicate outcomes
• Contact you regarding event details
We do not sell or share personal data with third parties for marketing purposes.
4. Legal Basis for Processing
Under the UK Data Protection Act 2018, and the UK General Data Protection Regulation (GDPR) 2018, the lawful basis we rely on for processing this information are:
• Consent – You have given clear consent for us to process your personal data for the purpose of submitting and evaluating nominations or submitting event details.
• Legitimate Interest – It is in our legitimate interest to run an awards program and to attend events, provided your data protection rights are not overridden.
5. Data Storage and Retention
We retain data only as long as necessary for the purpose of administering the awards and events, and meeting any legal or regulatory requirements. After this period, data is securely deleted.
6. Sharing of Information
We may share nomination and event information with members of the judging panel or relevant internal teams, solely for the purpose of evaluating and processing nominations and events. All individuals involved are bound by confidentiality obligations.
7. Security
We take appropriate technical and organisational measures to protect the data we collect against unauthorised access, disclosure, alteration or destruction.
8. Your Rights
You have the following rights regarding your personal data:
• Access to the information we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to processing or request restriction of processing
• Withdraw your consent to processing at any time
To exercise any of these rights, please contact us at [email protected]
9. Cookies
Our website uses cookies to improve your experience and provide security features. In particular, we use:
Google reCAPTCHA to prevent spam and abuse on our nomination form. reCAPTCHA sets cookies to determine whether the user is a human and not a bot. This may involve sending your IP address and other data to Google.
reCAPTCHA is subject to Google’s Privacy Policy and Terms of Service.
By using our website, you agree to the use of cookies necessary for reCAPTCHA to function.
10. Managing Cookies
You can control or disable cookies through your browser settings. However, disabling essential cookies such as those hosted by reCAPTCHA may affect your ability to submit nominations and requests.
11. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated effective date.
12. Contact Us
If you have any questions about this Privacy and Cookie Policy, please contact:
Email [email protected]